To all SLCC Concurrent Enrollment Partners,
As promised below are some updates regarding how the Pass/Withdraw grade replacement option for students will work and what we need you all to do to help us make this happen in the best way possible.
FOR YEARLONG CLASSES
Some of you have asked whether or not this applies to yearlong classes. The answer is yes. Yearlong classes are impacted by COVID-19 and so students who are currently in yearlong classes would be eligible for the Pass/Withdraw grade replacement at the end of the school year.
We are leaving it up to the high schools to decide how to message this option to their students. Feel free to use any of the language from the previous email I sent that explained the rules, limitations, and cautions.
When entering grades, even if a student talks to you about requesting a P or W, you will enter the letter grade the student has earned in your class. Instructors DO NOT enter a P or W grade. Students will request the grade change at a later time.
It is critical that high school instructors make sure to enter their final grades through their MySLCC account as soon as possible once the class has ended. If your last day of school occurs after May 31st, try your best to provide students a solid estimate of what their final grade will be. We understand that some instructors are at the mercy of the timing of final exams. Just do the best you can to help students know what their final grade will be as early as possible so they can make the decision to keep their grade or request a P/W grade change using the process below.
In order for a student to request that their final grade be changed from the final grade entered by the instructor to a Pass or Withdraw the student will be required to complete a simple online form requesting the change.
To ensure that the high school is aware of the intent and decision of the student, we are not making this form publicly available. A student may request a grade change to Pass (P) or Withdraw (W) by working with the high school concurrent enrollment coordinator who will provide the student the link to the form after discussing any potential impacts the decision may have on high school graduation requirements. Additionally, the CE coordinator should make the student aware that the grade change will result in the course not being included in the student’s college GPA calculation and that the credit earned, in some cases, may no longer count toward credit requirements for their major. If they have specific questions about that they should contact the SLCC advisor assigned to your high school.
Once the form is submitted the SLCC Concurrent Enrollment Office will process the request once the grade has been posted by the instructor in the SLCC Banner system through MySLCC. If there is a discrepancy between the grade reported on the P/W grade change form and the actual final grade entered by the instructor, the SLCC CE Office will reach out to the high school to verify that student still wishes to proceed with the request.
Once all requests are processed Becky Little will send a list of all the grade changes that have been processed to the CE coordinators, who will double check to ensure that the grade change, which should also now appear in MyCE, aligns with the grade recorded on the high school transcript so that our data matches. Remember if the grade doesn’t match neither the high school nor SLCC receive funding for that student registration.
Thank you to all of you for your patience and adaptability as we work to find a good solution for our students, while still maintaining the academic integrity of our courses so that students are prepared for subsequent college coursework.
If you have any questions or concerns about this process, please reach out.
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SLCC Concurrent Enrollment Director